Workforce time and payroll
MarosHub is a clock-in platform for businesses that share a tablet or a phone at the gate or reception. Staff enter a private 6-digit PIN. Managers see who is on site from the office. Payroll downloads an Excel workbook already set up for the United Kingdom or Bosnia and Herzegovina.
The problem it solves
Many sites still share a PIN on a whiteboard, then rebuild the week in Excel. Hours go missing, breaks are guessed, and payroll cannot prove what happened at the gate. MarosHub records each clock action as it happens, on a tablet locked to your company and site, then gives the office a live view and a clean payroll file.
On site
A full-screen kiosk on a tablet or a phone at the gate, reception or site office. The worker chooses Clock In, Clock Out, Take Break or Finish Break, then enters a private 6-digit PIN. Clock-in follows the published rota for that company — not more than ten minutes early, and not if they are not on the week. Each device is locked to one employer, so staff cannot use another organisation’s kiosk.
In the office
From the office, managers see who is on site now, Save Rota to the kiosk, Send to Mail, review shifts, download payroll Excel and read the audit history. The language is English or Croatian. The currency is pounds or KM. A day manager sees only their site’s day people. A night manager sees night people at every site. Only the head manager sees the whole business and the compliance log.
Who it is for
MarosHub is for employers whose people clock on a tablet or a phone at a gate, reception desk or site office. It is not an app that every worker must install. One device serves the whole location.
Guards, porters, cleaners and carers often share one terminal. Each person keeps a private PIN. The tablet or phone stays at the site.
Shifts change quickly and signal can be poor. Staff still clock in. Breaks are recorded. Hours reach payroll without a Friday reconstruction.
English throughout, pounds sterling, London time including BST, payroll wording for UK employment standards, and GDPR-safe exports with no PIN column.
The same product in Croatian, with KM, Sarajevo time, and labour-record wording for BiH. Staff automatically use the company language. No separate system to run.
What the platform does
Each person has their own 6-digit PIN. They can clock in, clock out, start a break or finish a break. The system blocks the wrong sequence — for example clocking out when they never clocked in, or clocking in twice.
While online, the tablet quietly stores a protected list of valid PINs. If the connection fails, staff still clock. Wrong PINs are rejected on the device. Entries wait in a queue and upload when the signal returns.
Staff can check Monday to Sunday hours and a week total on the same device, in the company language. If a manager later corrects a missed clock-out, the hours on the tablet update straight away.
If someone clocks in and never clocks out, the shift appears in Exceptions two hours after the saved shift was due to end. A day or night manager in that person’s scope enters the real finish time, approves it, and their name is written in the audit log. Only the head manager can open that log. Payroll does not silently keep a long open day.
The file includes employee, site, hourly rate, gross hours, break hours, net payable hours and total pay. Net hours and pay are live Excel formulas. Currency shows as £ or KM. Column headings follow the company language.
Every clock action can be exported with the time, the person’s name, the action, the site and the tablet. PINs are never in that file. A privacy notice sits in the footer. Records are kept for six years, then removed.
Managers build the week on a Monday-to-Sunday board, put people on shifts, then Save Rota. That version goes live on the kiosk at once. Send to Mail emails the week, a month or a date range — but only to people in that manager’s day or night scope, plus Relief and the head if they are on the rota.
Staff clock against the last saved rota, not a draft still being edited. They cannot clock in more than ten minutes early, and they cannot clock in if they are not on that week. Edits go live only when you Save Rota again.
Relief belong to the organisation, not one site. Day and night managers can add them and put them on any rota. They can use any kiosk in that same company, not another employer’s. Leave sits on the week so you do not double-book.
Who can see what
A head manager in one company cannot open another company’s records. A day manager cannot see another site or night staff. A night manager cannot see day staff. When a PIN is later given to a new hire, it cannot unlock someone else’s old timesheet.
How you start
We create the head manager account: company name, first site, language (English or Croatian), currency and login. That choice sets the language, money and time zone for everyone in the business.
Authorise one device per gate or reception — a tablet or a phone — and write down the pairing code. Open the kiosk in the browser, enter that code and launch the terminal. A standard Android tablet, iPad or smartphone in kiosk or full-screen mode is enough. Staff do not need to install their own app.
Add each person as day or night staff, Relief, or — head manager only — a day or night manager. Hand them their 6-digit PIN in person or through a private channel. They can clock the same day. There is no app store install and no NFC card to issue.
The live product
A short walk through the real system. Staff use a tablet or phone at the gate. Managers use a browser in the office. No staff app to install.
On the tablet
Clock In, Clock Out, Take Break, Finish Break, and My Weekly Hours. The clock and the site name sit at the top. Built for a shared tablet at a gate or reception.
On the tablet
After they tap Clock In they see this keypad. Dots fill as they type. OK confirms the PIN. Back to Actions is in the corner if they tapped the wrong button.
On the phone
The kiosk is the same on a smartphone as on a tablet. Buttons stack so they stay large enough to tap at the gate. No staff app to install.
On the phone
After Clock In they type their 6-digit PIN on the same keypad. Dots fill as they type. OK confirms. Back to Actions is in the corner if they tapped the wrong button.
On the tablet
Each day and a week total. The panel closes automatically in a few seconds so the next person cannot see someone else’s hours.
In the office
Who is on site, hours today, and timesheet exceptions that need a review. Each row shows clock in, clock out and the issue.
In the office
Choose payroll sheet or audit log, pick the organisation, set dates, then generate the file. The managers directory sits below it, with name, role, rate and live state.
In the office
Only the head manager sees this read-only list of logins, new tablets, new staff and timesheet edits. Tap a row to see who made the change and what was created or edited. Day and night managers do not have this screen.
In the office
Monday to Sunday on one board. Add shifts, put people on them, mark leave. A day manager works their own site; a night manager can pick any site. Save Rota puts the week on the kiosk. Send to Mail emails only people in that manager’s day or night scope, plus Relief and the head if they are on the week.
In the office
After Save Rota, this board is what staff clock against. Draft edits on the maker are not live until you Save Rota again. Browse previous or next week the same way.
Screens from a demonstration company on the live product. Your own company name and sites appear in the same layout.
United Kingdom and Bosnia and Herzegovina
UK
The dashboard and the tablet run in English. Money is shown in pounds sterling. The working day and week follow London time, including British Summer Time. Payroll files use UK employment-standards wording. Audit exports carry a GDPR notice. The PIN column is never included in Excel.
BiH
Choose Croatian for the head manager and the whole business switches: tablet, dashboard, Excel headings, convertible marks (KM), Sarajevo calendar days, and BiH labour-record wording. Staff do not pick a language themselves — they follow the company setting.
Typical users include security firms, facilities teams, hotels and restaurants, construction sites and care providers — anywhere people clock on a shared device rather than a personal phone.
Security and records
A successful login issues a signed session that lasts 12 hours. Knowing a username is not enough to act as that manager. Privileged actions must present that session.
Passwords are stored in encrypted form, never as readable text. Repeated failed logins lock the account. Clock attempts from one address are limited so 6-digit PINs cannot be guessed at speed.
Staff changes, exceptions, payroll and tablet actions are checked against role, day or night band, company and site. A request from another company is refused. Day and night managers cannot create or edit other managers. Only the head manager reads the compliance log.
Logins, profile edits, exception approvals and tablet authorisations are written to a read-only log. Platform-operator actions stay hidden from the customer’s own managers.
Identity and timesheet history stay on file for audit. After the retention period the record is permanently deleted. That matches common UK working-time practice and long labour-file keeping in Bosnia and Herzegovina.
A new tablet cannot be taken from the public setup list alone. Without the pairing code it cannot download the PIN list and cannot clock offline. That code is shown to the person installing the device.
How a week looks
The day or night manager builds next week on the rota board and presses Save Rota so staff can clock. Send to Mail reaches people in their scope who are on that week, plus Relief and the head if assigned. Clock-in follows the saved version.
The night porter clocks out. The day guard clocks in on the same tablet. If the mobile signal drops, those entries still wait on the device and upload later.
The worker starts a break and later finishes it. On Friday those minutes are taken out of net payable hours on the payroll sheet.
Two hours after the scheduled end, the open shift appears in Exceptions. The day or night manager in that person’s scope enters 18:02 and approves it. The head manager can read who made the change in the audit log. The worker’s weekly hours on the tablet update at once.
The head manager opens reporting, chooses the whole organisation, Monday to Sunday, and downloads the professional payroll sheet. Accounts can open the file and the formulas still work if a rate is adjusted.
An inspector can be given the audit export for a site and week. It shows names, times, locations and devices. It does not show PINs.
Documents
The updated user guide, in English and Croatian. Day and night access, weekly rota, Save Rota, Send to Mail, published clock-in, Relief and leave.
EN
Step-by-step for head managers, day and night managers and staff, including the tablet and the rota.
Download PDFHR
Korak po korak za glavne upravitelje, dnevne i noćne upravitelje i radnike, uključujući tablet i rotu.
Preuzmi PDFTalk to us
Tell us how many sites you run and whether you operate in the United Kingdom, Bosnia and Herzegovina, or both. We will show the tablet, the manager dashboard and a sample payroll workbook for your market.